With the increasing popularity of Web conferences, ICT departments of companies are now taking charge Web conferencing and ensuring standardization on single platforms. However, the jury is still out whether it is better to buy Web conferencing services or host the conferencing software application internally.
Using Web conferencing software and hosting the service internally has its own set of advantages. Web conferencing service providers usually price their services in terms of number of seats and charge for each conference and this can prove to be rather expensive in the long run. Although the initial costs for Web conferencing software may be high, the payback is quick if the number of Web conferences organized is large in terms of their frequency or the number of participants. Having its own Web conferencing software also allows the company to brand it with its own marketing messages so that anyone dialing in receives the marketing communication.
The main disadvantage of hosting the service internally is that the company has to continually keep track of the latest technological developments and keep upgrading the software. It is prudent to opt for a total cost of ownership analysis before making any kind of purchase decision.
While purchasing Web conferencing software a few important factors can have a significant bearing on costs. It is important to specify exactly what users’ conferencing requirements are. Cutting down on bells and whistles, which are not really being used, can help in reducing costs significantly.
An ideal approach could be to begin with a Web conferencing solution available in both externally hosted and internally hosted versions, so that customers who wish to initially use the services of an external conference service provider, and then migrate the conferencing software over time to on-site, can do so without user and IT training.
Related Articles of Interest :
-
Web Conferencing Services
10 August 2010 8:30 PM |
No Comments
As the name suggests, Web conferencing services are services offered by vendors in terms of arranging online conferences between groups of people who may be situated at different geographical locations. Web conferencing services are increasing in popularity because they allow sharing of information in multiple...
-
Free Phone Conferencing
10 August 2010 8:30 PM |
No Comments
These days, when every business wants to score an edge over its rival, businesses are making maximum use of cutting-edge services like Free Phone Conferencing. Free Phone Conferencing helps you avoid mammoth telephone bills. Generally, whenever you use a Phone Conferencing service you are made...
-
Professional Web Conferencing
10 August 2010 8:30 PM |
No Comments
Professional web conferencing is a powerful tool in company meetings and is the preferred low cost conference technique in many organizations today. Web conferencing is used by business organizations to reduce costs of meetings and travel expenses. Professional web conferencing helps to save time and...
-
Audio Conferencing
10 August 2010 8:30 PM |
No Comments
These days, when businesses are going global and everyone wants to have a cutting edge over their rivals, Audio Conferencing is very useful. Due to this technology, people can now communicate with clients situated anywhere in the world. Audio Conferencing is generally used to hold...
-
A Review of Popular Audio Conferencing Software Programs
10 August 2010 8:30 PM |
No Comments
Audio conferencing software normalizes audio, video, and file sharing applications. In other words, this software allows everyone participating in a virtual meeting to see each other hear each other, and work on the same projects together. This last attribute of audio conferencing software is often...
-
A Brief Guide to Audio Conferencing Services
10 August 2010 8:30 PM |
No Comments
Audio conferencing provides a way for businesses and other groups to interact, without having to travel to each other’s offices. The savings in time and travel expenses quickly make up for the cost of audio conferencing services and equipment. Audio conferencing usually involves other types...
-
Web Phone Conferencing
10 August 2010 8:30 PM |
No Comments
Web Phone Conferencing has emerged as a powerful tool used by corporate houses to be in constant touch with their clients. This low-cost but effective communication technique has become the communication lifeline for many businesses. Web Phone Conferencing gives them the chance to hold a...
-
Choosing an Audio Conferencing Company
10 August 2010 8:30 PM |
No Comments
An audio conferencing company is one that offers teleconferencing software, equipment, set-up, continuing service, and follow-up for companies and other groups. Audio conferencing can save people unlimited amounts of time, energy, and travel costs. Instead of driving to your next meeting, why not participate in...
-
Hotels with Video Conferencing
10 August 2010 8:30 PM |
No Comments
Video conferencing allows people to communicate over the Internet. It enables two or more persons in different places to engage in face-to-face audio or video interaction. Hotels with video conferencing facilities benefit people who spend considerable time traveling and meeting customers, suppliers or business partners....
-
Technological Developments in Conferencing
10 August 2010 8:30 PM |
No Comments
Developments in technology, specifically in communications technology, have now made it possible for people separated by great distances to communicate in real time. This has also made the process of getting in touch with overseas clients easier for businesses. The technology that allows people to...